HR & Recruitment Administrator 

HR & Recruitment Administrator

HR & Recruitment Administrator jobs in Abu Dhabi and talent acquisition support roles in the UAE are now available for organized and detail-oriented professionals. We are seeking an HR & Recruitment Administrator to support the Talent Acquisition and HR teams by coordinating recruitment activities, managing interview schedules, screening candidates, and ensuring a smooth and efficient hiring process. The ideal candidate has a Bachelor’s degree or diploma in Human Resources, Business Administration, or a related field with 0–2 years of experience in HR, recruitment, or administrative roles, strong organizational and time-management skills, and proficiency in Microsoft Office.

Job Purpose

The HR & Recruitment Administrator supports the Talent Acquisition and HR teams by coordinating recruitment activities, managing interview schedules, screening candidates, and ensuring a smooth and efficient hiring process. This role plays a key part in delivering a positive candidate experience while maintaining accurate records and supporting day-to-day HR operations.

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Key Responsibilities

Recruitment Coordination & Administration

• Support end-to-end recruitment processes for entry-level and mid-level roles.

• Post job advertisements on internal systems, job boards, and social platforms.

• Track applications and maintain an updated candidate database.

• Prepare recruitment documentation including job descriptions, interview packs, and offer letters.

Candidate Screening

• Conduct initial CV screening against role requirements and shortlist suitable candidates.

• Perform telephone screenings to assess candidate suitability, availability, and expectations.

• Coordinate with hiring managers to align on candidate profiles and feedback.

• Maintain accurate screening notes and candidate assessments.

Diary & Interview Management (Core Focus)

• Manage complex interview scheduling across multiple stakeholders and time zones.

• Coordinate availability of hiring managers, interview panels, and candidates.

• Send interview invitations, confirmations, and reminders.

• Arrange meeting rooms, virtual interview links, and logistics.

• Ensure seamless coordination and communication throughout the interview lifecycle.

Stakeholder & Candidate Communication

• Act as the first point of contact for candidates throughout the recruitment process.

• Provide timely updates on application status and interview outcomes.

• Maintain professional and positive communication with internal stakeholders and external applicants.

HR Administration Support

• Maintain employee and candidate records in HR systems (HRIS/ATS) .

• Ensure documentation is complete, accurate, and compliant with company policies.

• Assist with onboarding processes including document collection and induction scheduling.

• Support general HR administrative tasks as required.

Reporting & Data Management

• Maintain and update recruitment trackers and dashboards.

• Generate reports on recruitment activity, time-to-hire, and pipeline status.

• Ensure data accuracy and confidentiality at all times.

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Qualifications & Education

• Bachelor’s degree or diploma in Human Resources, Business Administration, or a related field.

• Relevant HR or recruitment certifications (a plus but not essential).

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Experience

• 0–2 years of experience in HR, recruitment, or administrative roles.

• Internship or exposure to recruitment or HR operations is advantageous.

• Experience working in a corporate or fast-paced environment is preferred.

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Technical Skills

• Proficiency in Microsoft Office (Word, Excel, Outlook).

• Familiarity with Applicant Tracking Systems (ATS) or HR systems (preferred).

• Strong calendar management skills using Outlook or similar tools.

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Core Competencies

• Exceptional organizational and time-management skills.

• Strong attention to detail and accuracy.

• Excellent verbal and written communication skills.

• Ability to handle multiple priorities in a fast-paced environment.

• Customer service mindset with a focus on candidate experience.

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Behavioral Competencies

• Professionalism and confidentiality in handling sensitive information.

• Proactive and responsive approach to work.

• Collaborative team player with a positive attitude.

• Adaptability and willingness to learn.

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Working Conditions

• Office-based role in Abu Dhabi.

• Standard working hours with flexibility during peak hiring periods.