Administrative Assistant / Secretary

Administrative Assistant / Secretary

Administrative Assistant jobs in Riyadh and secretarial roles with Saudi government entities are now available for experienced administrative professionals. We are seeking an Administrative Assistant / Secretary to support our team on a major operation & maintenance project for municipal assets in Riyadh, handling official correspondence with the Ministry, preparing professional documents and presentations, and managing archiving and follow-up for all project documentation. The ideal candidate has a minimum of 5 years of administrative/secretarial experience with Saudi government entities (preferably ministries or municipalities), excellent Arabic (written and spoken) , proficiency in Microsoft Office, and experience in engineering consultancy, O&M, or municipal projects.

Job Summary

We are looking for a proactive and highly organized Administrative Assistant / Secretary to support our team on a major operation & maintenance project for municipal assets in Riyadh. You will handle official correspondence with the Ministry, prepare professional documents and presentations, and manage archiving and follow-up for all project documentation.

Key Responsibilities

• Draft, edit, and finalize official correspondence, memos, and reports in Arabic and English for MoMRAH and related entities.

• Prepare, format, and update presentations, management briefs, dashboards, and periodic project reports for internal and external meetings.

• Manage executive calendars, schedule appointments, coordinate meetings and engagements, and organize logistics with ministry officials and project teams.

• Prepare Minutes of Meeting (MoM) , circulate action points, and track timely follow-up and closure.

• Perform document control and records management: registration, tracking, archiving, retrieval, and secure handling of confidential or sensitive files (electronic and hard-copy).

• Maintain organized filing systems and ensure accurate archiving of all project documents.

• Track submissions, approvals, work orders, and renewals related to municipal assets; monitor status and update stakeholders.

• Coordinate communication and information flow between departments, project teams, and external stakeholders.

• Support daily office operations and administrative tasks to ensure efficient workflow and timely completion of deliverables.

• Uphold professional standards, confidentiality, and high attention to detail in all communications and documentation.

Mandatory Requirements

• Currently in Riyadh and available for immediate joining.

• Minimum 5 years of administrative/secretarial experience with Saudi government entities (preferably ministries or municipalities).

• Proven experience in document control, official correspondence, and follow-up with government agencies.

• Excellent Arabic (written and spoken); English is an advantage.

• Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook).

• Experience in engineering consultancy, O&M, infrastructure, or municipal projects is a strong plus.

Required Skills

• Currently in Riyadh and available for immediate joining.

• Minimum 5 years of administrative/secretarial experience with Saudi government entities (preferably ministries or municipalities).

• Proven experience in document control, official correspondence, and follow-up with government agencies.

• Excellent Arabic (written and spoken); English is an advantage.

• Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook).

• Experience in engineering consultancy, O&M, infrastructure, or municipal projects is a strong plus.