Assistant Manager – Administration

  Key Responsibilities

• Budgeting & Expense Management: Assist in preparing and monitoring the budget for administration activities, track expenses, generate reports, and identify cost-saving opportunities.
• Inventory Management: Support inventory control by tracking stock levels, forecasting demand, and ordering plant materials and other necessary goods.
• Quality Control: Ensure that all plant materials and goods meet the organization’s quality standards, including inspecting deliveries, monitoring performance, and resolving any quality-related issues.
• Administrative Support: Provide administrative support across departments by managing schedules, coordinating meetings, and maintaining records.
• Operational Improvement: Assist in identifying operational inefficiencies and implement changes to enhance productivity and streamline processes.
• Stakeholder & Government Communication: Maintain regular communication with stakeholders and government bodies regarding nursery operations.
• Policy & Compliance: Assist in the development and enforcement of administrative policies and ensure compliance with internal procedures and external regulations.
• System Management & Training: Oversee nursery systems and ensure they function properly, providing necessary training to staff on system usage.
• Project Management: Collaborate with cross-functional teams on projects, ensuring proper planning, execution, and monitoring of timelines, resources, and deliverables.
• Documentation & Record-Keeping: Maintain accurate documentation of administrative activities, including contracts, leases, insurance, and employee records, ensuring legal and regulatory compliance.
• Guest Management & Official Visits: Organize and manage official visits to the nursery, ensuring a positive guest experience.
• Office Management: Oversee the organization and distribution of office space for employees, ensuring a well-maintained and efficient office environment.