Fleet Administrator – Electric Mobility Operations

Fleet Administrator – Electric Mobility Operations

Fleet Administrator jobs in Dubai and electric mobility operations support roles in the UAE are now available for highly organized professionals. We are seeking a Fleet Administrator to support the day-to-day administrative operations of the Electric Mobility fleet team, ensuring vehicles, documentation, system updates, and customer coordination are managed accurately and efficiently. The ideal candidate has at least 2 years of experience in a similar administrative, fleet, sales coordination, or operations support role, with strong knowledge of MS Office, familiarity with SAP, and a basic understanding of CRM or Salesforce systems.

Overview of the Role

We are looking for a highly organized and detail-oriented Fleet Administrator to support the day-to-day administrative operations of the Electric Mobility fleet team in Dubai. In this role, you will help ensure vehicles, documentation, system updates, and customer coordination are managed accurately and efficiently so that the right asset is delivered to the right place at the right time. You will play an important part in supporting smooth vehicle handovers, maintaining accurate records, and enabling excellent service for internal stakeholders and fleet customers.

What You Will Do

• Provide end-to-end administrative support for fleet operations, ensuring timely and accurate processing of vehicle-related documentation and transactions.

• Coordinate with internal teams, workshops, drivers, customers, and external agencies to support seamless vehicle deliveries and test drive arrangements.

• Maintain accurate records for registrations, invoicing, insurance, vehicle control documents, sales letters, gate passes, and related paperwork.

• Update CRM and internal systems with customer activity, enquiry status, quotations, tender information, and delivery progress.

• Support reporting and analysis of fleet activity, including sales performance, pipeline updates, pricing, margins, and related operational data.

• Monitor demo vehicle readiness, including cleanliness, charging, servicing, and issue escalation to ensure a strong customer experience.

• Help identify process issues or risks early and coordinate with stakeholders to resolve them efficiently.

Required Skills to Be Successful

• Strong administrative and coordination skills with high attention to detail.

• Experience handling vehicle documentation, invoicing, registrations, or sales support processes.

• Good working knowledge of MS Office, especially Excel and PowerPoint.

• Familiarity with SAP and a basic understanding of CRM or Salesforce systems.

• Strong communication skills and confidence working with multiple internal and external stakeholders.

• Ability to manage multiple priorities, work under pressure, and meet deadlines without compromising accuracy.

• Problem-solving mindset with a proactive approach to issue resolution and process improvement.

About the Team

You will be part of the Electric Mobility fleet team, supporting a fast-paced operation focused on delivering high-quality service to fleet customers. The team works closely across sales, operations, workshops, and external partners to ensure vehicles are prepared, documented, and delivered efficiently. Collaboration, responsiveness, and operational accuracy are central to how the team performs.

What Equips You for the Role

Education

• High school education or equivalent.

Experience

• At least 2 years of experience in a similar administrative, fleet, sales coordination, or operations support role.

• Experience supporting fleet customers, vehicle handovers, or sales administration processes is an advantage.

Technical & Personal Attributes

• Comfortable working with systems, reports, and data while maintaining a high level of accuracy.

• Well-organized, dependable, and able to work effectively with people from diverse backgrounds.

• A customer-focused mindset with the ability to follow processes and maintain service standards.