Personal Assistant

Personal Assistant

Location: As Assigned
Industry: Corporate Services / Administration
Employment Type: Full-Time

Job Overview

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and executive support to senior leadership. The successful candidate will manage schedules, coordinate meetings and travel, prepare business communications, and ensure the smooth day-to-day operation of executive activities.

This role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced corporate environment while maintaining strict confidentiality.

Key Responsibilities

Executive & Administrative Support

• Provide high-level administrative support to senior executives and leadership teams.
• Manage executive calendars, appointments, and meeting schedules to ensure efficient time management.
• Act as the primary point of contact for internal and external stakeholders on behalf of senior management.
• Draft, edit, and proofread emails, reports, presentations, meeting minutes, and business correspondence.
• Organize and maintain confidential files, records, and executive documentation.
• Monitor action items and ensure timely follow-up on outstanding tasks and business priorities.

Travel & Meeting Coordination

• Arrange domestic and international business travel, including flights, hotels, transportation, visa requirements, and travel itineraries.
• Prepare and process travel expense reports and reimbursement documentation.
• Coordinate internal and external meetings, conferences, workshops, and executive events.
• Prepare meeting agendas, presentation materials, and supporting documentation.
• Manage meeting logistics, including venue bookings, virtual meeting arrangements, and participant coordination.

Office & Business Operations

• Handle confidential and sensitive information with the highest level of professionalism and discretion.
• Assist in coordinating projects and monitoring progress against agreed timelines.
• Support communication between departments and facilitate collaboration across business functions.
• Maintain accurate administrative records and ensure documentation is organized and up to date.
• Perform general office administration and provide additional executive support as required.
• Contribute to improving administrative processes and operational efficiency.

Required Skills & Competencies

• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Professional interpersonal skills with the ability to interact confidently with senior executives and stakeholders.
• High level of discretion, integrity, and confidentiality.
• Ability to manage multiple priorities and meet tight deadlines.
• Strong attention to detail and problem-solving capabilities.
• Ability to work independently while supporting collaborative team environments.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
• Experience managing executive calendars, travel arrangements, and business correspondence.
• Strong coordination, planning, and multitasking skills.

Qualifications & Experience

• Bachelor’s degree or Diploma in Business Administration, Office Management, Management, or a related field.
• Previous experience as a Personal Assistant, Executive Assistant, or Administrative Assistant supporting senior management.
• Experience working in a corporate, financial services, or multinational environment is an advantage.
• Strong knowledge of business etiquette and executive support best practices.

Why Join Us?

• Competitive salary and comprehensive benefits package.
• Opportunity to work closely with senior leadership and executive teams.
• Professional and collaborative work environment.
• Career development and continuous learning opportunities.
• Exposure to strategic business operations and executive management.