Projects Specialist – Executive Office Support

As part of your role, your responsibilities will be inclusive of, but not limited to the following:

• Manage the SVP’s complex calendar, travel, meetings, and prioritization of agenda to ensure strategic time allocation.
• Serve as the primary liaison between the SVP, senior leadership, external partners, vendors, and cross functional teams.
• Ensure strict confidentiality and professional judgment in handling sensitive information.
• Prepare, review, and assemble executive level documentation including memos, presentations, reports, and briefing materials.
• Anticipate the SVP’s needs by gathering data, performing initial analysis, and ensuring readiness for key engagements.
• Coordinate a wide range of confidential and non confidential projects, ensuring timelines, deliverables, and follow ups are tracked and executed.
• Support departmental strategy execution by consolidating project inputs, monitoring initiative progress, and reporting to the SVP.
• Coordinate leadership meetings, workshops, executive reviews, and strategic sessions including agenda creation and consolidation of materials.
• Facilitate cross department alignment to support the SVP’s strategic priorities and organizational goals.
• Manage special projects as assigned by the SVP, ensuring progress tracking, documentation, and stakeholder updates.
• Support improvements to executive office processes to enhance workflow, communication, and information management.
• Ensure compliance with corporate policies and guidelines within the SVP Office.
• Maintain effective communication systems across internal and external stakeholders to support coordinated project execution.

Job Location: Doha, Qatar