Senior Purchasing Supervisor

Senior Purchasing Supervisor

Job Summary

We are seeking an experienced Senior Purchasing Supervisor to oversee and manage procurement activities in line with established company policies and procedures. Reporting to the Purchasing Manager, the successful candidate will be responsible for sourcing materials and services, negotiating with suppliers, monitoring purchase orders, and ensuring the timely delivery of required goods.

The role requires strong supplier management, negotiation, coordination, and reporting skills, along with the ability to work closely with internal departments to support efficient and cost-effective procurement operations.

Key Responsibilities

• Manage assigned purchasing and procurement activities efficiently and in accordance with company policies and approved procedures.
• Source suitable suppliers and obtain competitive quotations to support the company’s purchasing requirements.
• Negotiate prices, payment terms, delivery schedules, and other commercial conditions to achieve cost savings and favourable purchasing terms.
• Follow up closely with suppliers, freight forwarders, and relevant external parties to ensure the timely delivery of materials and products.
• Monitor outstanding purchase orders and provide regular updates to internal departments regarding order status and expected delivery timelines.
• Maintain proactive communication with suppliers and ensure any delays or issues are identified and addressed promptly.
• Coordinate closely with internal stakeholders, including Finance, Stores, and other user departments, to ensure procurement requirements are properly managed.
• Ensure transparency, compliance, and accuracy throughout the purchasing process.
• Conduct supplier and vendor performance evaluations following the completion of purchase orders and identify opportunities for improvement.
• Identify and develop new supplier sources to support changing business requirements and reduce procurement risks.
• Maintain accurate procurement records, supplier information, and purchasing documentation.
• Prepare purchasing reports, supplier performance updates, and other procurement-related information for management as required.
• Support continuous improvement initiatives aimed at enhancing purchasing efficiency, cost control, and supplier performance.

Candidate Requirements

• Bachelor’s degree in Supply Chain Management, Procurement, Business Administration, or a related field.
• 3–5 years of experience in purchasing, procurement, or supply chain operations, preferably in a similar supervisory role.
• Strong negotiation and supplier relationship management skills.
• Good understanding of procurement processes, purchase orders, supplier evaluation, and material sourcing.
• Experience coordinating with suppliers, freight forwarders, and internal departments.
• Strong communication, organizational, and problem-solving abilities.
• Ability to manage multiple procurement requirements and follow up effectively to meet delivery deadlines.
• Good reporting and computer skills, including proficiency in relevant business applications.