Office Manager – Global Operations

Office Manager – Global Operations

Office Manager jobs in Dubai and global operations administration roles in hospitality are now available for experienced administrative professionals. We are seeking an Office Manager, Global Operations to provide administrative and secretarial support to the Head of Global Operations, coordinate multiple concurrent activities, interact with external and internal stakeholders at different levels, and handle confidential matters with discretion. The ideal candidate has a minimum of 5 years of experience in a similar role, ideally within a large organization in an international corporate environment, with proficiency in Microsoft Office Suite and office management systems.

Job Summary

The Office Manager, Global Operations is responsible for providing administrative and secretarial support to the Head of Global Operations. This position plays a pivotal role in ensuring smooth and efficient functioning of the wider Operations department. Assignments may include coordinating multiple concurrent activities and interacting with external and internal stakeholders at different levels in the organization. In addition, discreet handling of all confidential matters and documents related to the Company and Global Operations department is a must in this role.

Key Responsibilities

• Efficient handling of the daily agenda of the Head of Global Operations.

• Scheduling appointments and reviewing documents, reports, and special arrangements necessary prior to meetings.

• Ensuring all correspondence is addressed in a timely manner and disseminated accordingly.

• Representing the organization in a warm and professional manner when communicating with brand partners, owners, senior leadership, property representatives, and any external stakeholders.

• Communicating in a discreet and diplomatic manner to ensure confidentiality of information and business knowledge.

• Consolidating reports, data sets, presentations, and brochures as required by operations.

• Assisting with international travel arrangements as required.

• Comfortably navigating shifting priorities and operational changes while maintaining high levels of diligence and service standards.

• Monitoring office budgets, procurement activities, and expense tracking in accordance with company policies.

• Leading office improvement initiatives to enhance operational efficiency and employee experience.

• Ensuring compliance with company policies and procedures, record-keeping requirements, and confidentiality standards.

Skills, Experience & Educational Requirements

Experience

• Minimum 5 years of experience in a similar role, ideally in a large organization within an international corporate environment.

• Experience supporting senior executives and cross-functional teams.

Technical Skills

• Proficiency in Microsoft Office Suite and office management systems / online tools.

Core Competencies

• Problem-solving mindset with the ability to anticipate and address operational needs.

• Ability to manage multiple priorities in a fast-paced hospitality environment.

• Strong organizational and multitasking abilities with excellent attention to detail.

• Exceptional written and verbal communication skills, with confidence in communicating with different levels in the organization.