Senior Administration Officer – Facilities Management (UAE National)

Senior Administration Officer – Facilities Management (UAE National)

Senior Administration Officer jobs for UAE Nationals and Emirati facilities management roles in Dubai are now available for administrative professionals. We are seeking a Senior Administration Officer to provide administrative and operational support to the Facilities Management Department, managing documentation, coordinating meetings, maintaining records, preparing reports, handling correspondence, and supporting daily departmental activities. This position is open to UAE Nationals (Emirati) , and fresh graduates are encouraged to apply.

 

Job Description

The Senior Administration Officer will provide administrative and operational support to the Facilities Management Department. The role includes managing documentation, coordinating meetings, maintaining records, preparing reports, handling correspondence, and supporting daily departmental activities. The successful candidate will work closely with internal teams to ensure efficient operations and compliance with company procedures.

This position is open to UAE Nationals (Emirati) , and fresh graduates are encouraged to apply.

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Responsibilities

Administrative Support

• Provide administrative support to the Facilities Management team.

• Maintain and organize records, files, and departmental documents.

• Prepare letters, reports, presentations, and meeting minutes.

Coordination & Scheduling

• Coordinate meetings, appointments, and departmental schedules.

• Monitor and track employee attendance, leave records, and timesheets.

Financial & Procurement Support

• Assist in processing invoices, purchase requests, and service requests.

Data Management & Reporting

• Maintain accurate databases and update administrative records.

• Prepare periodic reports and maintain departmental dashboards.

Stakeholder Coordination

• Coordinate with internal departments and external stakeholders as required.

• Support customer service and complaint tracking activities.

Compliance & Procedures

• Ensure compliance with company policies and administrative procedures.

• Perform any other duties assigned by the line manager.

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Qualifications

Nationality

• UAE National (Emirati) with Family Book.

Education

• Bachelor’s Degree or Diploma in Business Administration, Management, or a related field.

• Fresh graduates are encouraged to apply.

Technical Skills

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Soft Skills

• Strong communication and interpersonal skills.

• Good organizational and time-management abilities.

• Ability to handle confidential information professionally.

• Willingness to learn and develop within a Facilities Management environment.