Projects Manager – Fast-Track Fit Out

Projects Manager – Fast-Track Fit Out

The Projects Manager will execute fast-track fit-out projects for retail stores, F&B outlets, hotels, and commercial offices. Working independently, you will be responsible for the overall planning, coordination, and management of multiple projects by leading multi-disciplinary teams (including subcontractors) through all project activities. Your goal is to meet client requirements and complete projects successfully, safely, within quality standards, within budget, and on time.

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Key Responsibilities Areas

The Projects Manager oversees the overall management of projects and client servicing on behalf of the Company, encompassing the following functions:

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1. Project Management

Planning & Setup

• Review tender programmes and convert them into construction programmes, including defining the client’s direct procurement requirements and client meetings calendar.

• Specify project objectives and plans including site setup, planning, and logistics.

• Define scope, budgeting, scheduling, performance requirements, selection of project subcontractors, and allocation of internal resources (QA/QC, Health & Safety, MEP Management).

Procurement & Subcontractors

• Set targets for procurement packages and vet subcontractors’ tenders.

• Decide on purchasing requirements (whether within or outside subcontractors’ remit).

Resource Management

• Ensure project teams have sufficient resources, equipment, and labour.

• Plan resources to meet project timescales and quality requirements.

Meetings & Approvals

• Attend all site meetings with clients and/or consultants as the Company representative.

• Approve interim payments for subcontractors and their final accounts.

• Approve the Company’s interim valuations before submission to clients or consultants.

Coordination & Efficiency

• Liaise and cooperate with in-house departments such as joinery manufacturing.

• Maximise resource efficiency (labour, materials, and equipment).

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2. Performance Management

Site Oversight

• Oversee construction sites and associated site teams, as well as management of vendors and trade subcontractors.

• Maintain accurate records of construction progress across all projects and report to senior management on a weekly basis.

Communication & Safety

• Ensure good communication between the Company and clients at all times.

• Be responsible for health and safety on all sites under your management.

• Ensure workers follow Company procedures.

Rectification & Close Out

• Manage the rectification process on time and within budget.

• Compile and submit Operations and Maintenance (O&M) manuals to clients upon project completion.

• Manage close-out procedures for all projects in accordance with contractual obligations and high quality standards, thereby compelling clients to give positive reviews or testimonials.

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Candidate Requirements

Experience

• Worked with reputable fit-out contracting companies in the Middle East for at least 7–8 years

• Minimum of 10 years’ total work experience in the same field

Technical & Commercial Knowledge

• Very strong technical, execution, and commercial abilities

• Sound knowledge of the woodworking business, particularly the technical aspects relating to joinery and good manufacturing practices of timber, veneers, hardware, etc.

Leadership & Track Record

• Proven track record as a successful leader at senior management level within the fit-out industry

• Very good knowledge of latest developments in the fit-out market

• Well-versed with current trends and news influencing the market

• Ability to suggest ideas to boost the Company’s industry presence and build our brand

Soft Skills

• Excellent communication and interpersonal skills

• Ability to work successfully in a multinational market environment